Subtitles of the Movie

In the last movie, we just finished off creating and applying our style sheets to this paragraph. Now we need to go through and apply them to everything else. That's very simple. I'll make sure I have my text cursor and just place it in the part I want to format up here, in the first name, and we'll choose Latin, come down, Description. Over here, Latin. Down here, Description. Just simply go through them and that's how simple it is to apply style sheets. I missed that one. Let me just go up. Description. Come down here, Latin, Description. Th nice thing about this, we've got it all formatted. If we want to change something, we just go in and change the style sheets. For example, if I want to come over and change the color of the text here, I have to go to my character style sheet, double click on it, and choose character color and just go to that red, click it, and there it automatically changes. Notice that the line changed as well, so I can come in and change it, but that's a paragraph item, so double click. I'll go to my paragraph rule. There's the color. Let's go down and let's choose a green. Simply because I have it there, everything is automatically done. Now, when I applied those style sheets, I had to go through 1, 2, 3, 4, 5 different paragraphs and apply it and, believe it or not, there's an even simpler way to do it. That's important because if you're dealing with a long document, it would take you a long time to go through and select things, change it, select, change. So let me move down to another page here and I have it basically the same, but no formatting. Now I'll show you the quick way to apply the style sheets to all the text in one fell swoop. One thing I do have different about this page is I have my text threads linked, so this one is linked to this one, this one to this one, etc. You can view that, so we can come over here and if we go into normal mode, we can see our text frames. If I pull down the view menu, show text threads. You can see this is linked to this, this one to this, this one to this, this one to that, so this is really all one long block of text, so if I drag this out here, you can see how the text threads there. The frames are still there, but since all the text is in this block, you can't see it. I'll undo that and we'll go out of preview mode here and we'll now apply our styles, but there's one thing we've got to do. We've got to tell it in what order to apply our paragraph styles. So we'll open it here and I really don't have anything selected, but I'll double click on the Latin here and this is the one we're interested in, next style. So we have the Latin, but the next style is going to be the description, so I select Description from this, click on okay, then I have to choose Description. Say after the paragraph of description, we want to change it to Latin, so it's a circular thing, so it goes from one to the other, etc. So now I'm going to select my text and I'll select all of it. I just need to put my cursor anywhere and hit Ctrl or command A. Everything is selected. Then I can come over to my style sheets and Latin is the first one because that's our first option up here. I can right click on this and choose apply Latin, then next style. So what it does is it applies Latin. When it comes to a paragraph return, new paragraph, it applies Description. When that ends, it applies Latin, then Description, so on and so forth until everything is applied. Now, we've got to make some adjustments to our paragraph frames here, so I'll just resize them a little bit, each time like that, just do it in order, obviously. It helps if you know which way they're linked. I did that one a little too much. Close it up a little bit. This one comes down a little bit like that and the final one here, let me close this up so you can see it, and you can see all the formatting was done immediately. Now, this is very important if you're dealing with a long document because obviously if you've got 100 of these entries, you can just format them immediately, just by one click of the mouse. Very powerful. The important thing to remember is don't have any errant paragraph returns. Let me just come over here and show you the sort of mistake you can make. If I choose here and hit enter, then I've just got this blank paragraph return in here. I actually didn't do it, so I'm going to go back and do it again, hit enter like that. There's an extra paragraph, so if I were to select this, I'd come with Latin, next style, like that. You can see the text is all messed up because this style has got Latin, but there's nothing in it, so you don't want any blank paragraph returns like that. You can control the spacing between paragraphs using your styles rather than just hitting the enter key. So now I can select it all again. Latin, apply Latin, the next style, like that, and we go back to where we were. Again, I've just got to adjust this one frame because I moved it. All the formatting is done. That really is the tip of the iceberg of the power of style sheets and controlling your text in InDesign. To find out more, look out for the full InDesign tutorial.