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QuickBooks 2012 Tutorials
Creating Estimates / Changing Estimates to Invoices
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Subtitles of the Movie (QuickBooks 2012 / Creating Estimates / Changing Estimates to Invoices)
Once our Estimate is complete, we, of course will e-mail or mail it to our Client. I can Print it, I can Mail it and notice I can also E-mail it, whichever method is best for you. Once our Client accepts the Estimate we want to convert it to an invoice. On the top of the screen, you'll see Create Invoice. All I need to do is click Create Invoice and it's going to convert it for me. Notice I have the choice of going 100 percent or only a particular percentage. Perhaps I'm 50 percent through with the job, but the terms of our agreement were, it's billable. I can simply go ahead and choose to create an invoice for only 50 percent. If you have multiple items, notice I can choose a percentage on each individual item. For this purpose, I'm going to choose to Create an Invoice for the entire Estimate. When I say OK, you will notice now, it has changed to an Invoice. I can tell by the word Invoice, Bill To and also I like to look at the Template to ensure that it's an Invoice itself. When I Preview this particular invoice, by going to Print, Preview, I can clearly see now that it's an actual Invoice itself. That's how easy it is to convert the Estimate. There's one item I want you to be aware of. I'm going to go ahead and close out of this Invoice and I'm going to Record it because it's a good invoice. I'm now going to go back and I'm going to look at my estimates. I'm going to Choose Previous. You'll notice the estimate is still there, the estimate is not automatically deleted in QuickBooks when you convert it to an invoice. It's your responsibility to choose if you'd like to Delete it, to simply Mark it as Inactive or to let it remain as an Active Estimate. Now remember, Inactive simply removes it from our reports, so it does not appear, but it still exists in our system. If I Delete, I completely remove the estimate itself. Now here's where you need to think about your own procedures. What's going to work best for you? Would you like to Delete the actual estimate when you convert it to an invoice? Or would you like to simply remove the checkmark and mark it as Inactive? The determination will have a lot to do with how many estimates that you have and how many times you need to refer to them in the future. It's hard for me to answer that question for you but I can help you with the reporting on estimates and let's continue with that next.
Tutorial Information
| Course: | QuickBooks 2012 |
| Author: | Lauri Sowa-Matson |
| SKU: | 34288 |
| ISBN: | 978-1-61866-027-5 |
| Release Date: | 2011-12-30 |
| Duration: | 7 hrs / 101 lessons |
| Work Files: |
Yes |
| Captions: | No |
| Compatibility: |
Vista/XP/2000, OS X, Linux QuickTime 7, Flash 8 |
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