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There's another specialty type of back up that is called an Accountant's Copy. An Accountant's Copy is designed for your end work, the idea here is that you can give a copy of your books to your accountant, continue working and when your accountant is done they will send you back a change file that will automatically import the changes and log the journal entries. Now the idea here is that your accountant will make the journal entries for you, rather then having to go in and manually type in each entry. When we go to the word File, you will see a section on Accountant's Copy. In Accountant's Copy you'll see activities that allow you to create this copy. Now it's very simple to create the copy, once I select create it'll ask me for a dividing date and away you go. However before we set that dividing date, let's talk about a few features in between. After you set that dividing date you're ready to send that transfer file to the accountant. I'd like to notice that it's going to change the extension of the QuickBooks file, what will happen once you set this up is that there will be some limitations on what you can do when you're using that Accountant's Copy. OK, for instance you will only be able to work on transactions that are after the dividing dates. You can add a new account but you will not be able to add any sub accounts to anything that's existing. You will also be able to Edit or Inactive new accounts but you will not be able to do certain changes. These changes have to do with any kind of deletion with items or merging with items. You will also be able to reconcile, but you will not be able to make any changes to any transaction that's before this dividing date. This is very important when you're doing a year end bank reconciliation. Very often we have a missing transaction, so we'll go back to the previous month, we'll type in that transaction so that we can reconcile. If you have an Accountant's Copy out, let's say hypothetically it's as a 12-31, if I need to make an entry on 12-15 I will not be able to with the Accountant's Copy. Now at anytime you can turn off this Accountant's Copy and it will not do anything to your books; however from that point on you will have to manually input any of the changes from your accountant. So again as long as you're using just journal entries you can get a list of all those notations from your accountant and put them in and your fine. However if you're allowing your accountant to do any other transaction then you'd have to be careful because you would not be able to do those. When we're working with the Accountant's Copy and I'll go back into my file so I can show you the Menu System, you will note that it will tell you on the top screen that you are working in the Accountant's Copy. When you go to File and you're under the Copy Menu you will see here is where you can actually View and Export any of the changes and under the client activity is where you can import those changes. Finally at anytime you can cancel, however again keep in mind, once you cancel you will have lost the ability to automatically pull in those changes from your accountant.