Subtitles of the Movie

Opening, saving and exporting. Aside from starting new projects, opening existing projects is probably the most important task. In this video I will show you how to open and save projects and export layouts as projects. Let's get started by first opening a project. Then we'll learn to save them and export them so that they can be used by other versions of QuarkXPress. Opening projects, whether or not they were created in QuarkXPress 8 is easy. Go to the File Menu, choose Open. Navigate to the file and click Open. You can now begin to work on this project. Saving a project in QuarkXPress 8 is like saving a document from any other application. Choose File, Save. If this is the first time you've saved the document, in the resulting dialog box provide a name for the project, choose a destination and click Save. If you would like to save a copy of this project and not overwrite the original. Choose File, Save As. In the resulting dialog box, provide a name for the project, choose a destination and click Save. When you choose Save for the first time or Save As, you can choose Project or Template from the drop-down menu. A template is a specially-protected version of a project. We'll get into that more later. Tick the Preview Check Box if you would like to generate a preview of the project's first page. This can be helpful when you're browsing for a file to open. It's just as easy to open a document created in an earlier version of QuarkXPress. Choose File, Open, navigate to the file and select it. Click Open. This alert enables you to apply your current settings or keep the settings that were used in the previous version. Once open, go to the File Menu and choose Save. In the resulting dialog box, provide a name for the file, a destination and click Save. Notice now that at the top of your project window you have the file name that you just provided, followed by a colon and the name of the layout. Here's another example. Notice that when I click a Layout Tab, the name of the window changes to reflect the current layout. Since this was a current project, choosing Save is the same as Save As and so I was prompted to provide a new name. This lets me continue to use the original file in the older version and have an updated file for use in QuarkXPress 8. If you would like to save your project specifically for use in QuarkXPress7, this is called down saving. It's not done in the Save dialog box but rather as an export. Choose File, Export, Layouts as Project. In the lower-left pane of this dialog box you can choose the layouts you wish to export. You may choose One, Some or All. Untick the check box next to the layouts you wish to exclude. From the Version Drop-Down Menu, choose the version. Notice that QuarkXPress 8 is included. You may wonder why you would want to export a layout rather than just save it and there are many possible answers. You may wish to share a single layout with a co-worker but not the entire project. You might also want to archive a single layout or some of the layouts within a project separately from the main project. If you would like to share this layout with a QuarkXPress 7 user, choose QuarkXPress 7 from the drop-down menu. I will provide a new name for the project. If you'd like to share a QuarkXPress 6 Korean or Japanese version, choose the appropriate option. From the Type Drop-Down Menu, choose whether you would like to export a project or a template. As I eluded earlier, a template is a special type of project that you can work in, edit or modify in exactly the same way as a project but it's a locked file so you can not easily save your changes. You must choose Save As and provide a file name. Although it's a protected type of project, if I decide that I want to modify the template, I save the file with exactly the same name in the same location and replace the existing template. Check the check box if you would like to generate a preview of the project. Once you've defined your settings, click Export to generate the new project. There is another option in this File Menu that should not be overlooked; Revert to Saved. This feature can be invaluable if you've made a number of edits to a project like I'm doing here and then suddenly realize you've been editing the wrong project or some other scenario. It could also be a visual design aid that lets you test a new page design and get back to the starting point without having to save multiple iterations of the file. Just choose File, Revert to Saved. An alert dialog box will appear to ensure that this is what you really want. Click OK or Cancel if you want to dismiss the alert. The file is reverted but to be sure, I'll go back to the business card layout and have a look. Making sure to save your project seems to be something easy to forget. If you're challenged in this way as I am, there's a section in the video tutorial on the preferences. It's a great way to make sure QuarkXPress 8 remembers to save, even when you do not. If you've been following along, you should not feel comfortable in opening and saving projects and down saving and exporting layouts for use as documents in other versions of QuarkXPress.