Subtitles of the Movie

In this movie, we will continue our review of the process related practice exam questions. This will include questions 26 through 30 and they can be found within your work files. You'll find that several questions test your knowledge in regards to what comes next or identify what process group you are in, so we'll review a few of these. It helps to be familiar with the inputs and outputs. For instance if a document hasn't been issued yet or is an input into a process that carries out the activity in question then we know that, that option can't be next. At this stage the goal to become familiar with the names and terms within the PMBOK Guide and an understanding of its meaning, so these types of questions will throw you off at first while you're still trying to put the information together. Let's look at our first question which begins at number 26. The Project Charter has just been issued, what comes next? The options include, development of the Project Management Plan, a kick-off meeting is held, the preliminary project scope statement is created, create the WBS. Remember that the Project Charter is the very first thing that the project creates and that's because it's needed in order to formally authorize the project. Now that the project has been authorized we'll need to further define what it entails, the work to be done. At this early stage we are still gathering the requirements from stakeholders so there isn't a great deal of detail available. This means that we couldn't possibly create the Project Management Plan since we don't have sufficient details on what we will be managing and we certainly can't create a work break down structure since the deliverables haven't been defined beyond what is included in the charter and statement of work. This excludes A and D. The kick-off meeting is something that occurs at the end of the planning stage when the project work is about to be executed, therefore this could not be the correct selection. That leaves C, preliminary Project Scope statement which is the second process within the initiating process group following the Project Charter. Our next question is, the Risk Register has just been created what Project Management Process group are you in? Initiating, Executing, Monitoring and Controlling or Planning? It helps if you recall what the Risk Register is, it contains the list of identified risks, a ranking and prioritization of risk, even risk categories, watch lists and those risks needing further actions. If the Risk Register involves gathering this information in order to cerate it then we cannot be in the Monitoring and Controlling Phase and we'll exclude the Initiating phase as well since at that point we don't even have the Project Management Plan created. That leaves executing and Planning, during the Planning Process group is where we gather information to utilize for planning, this fits in with the contents of the Risk Register at such an early stage would therefore be the correct choice, D. Moving onto number 28, Jane has just shared with Joe that she receives her new project assignment on the latest Bio-Tech research study that promises exciting breakthroughs. She's excited about this opportunity since it'll be the first project of its complexity that she will manage and the fact that she was pre-selected for the assignment. What process group is Jane's project currently in? Initiating, Planning Executing or Monitoring and Controlling? Something common within the formatting of questions is excessive information and background, this is meant to distract you when this extra information can really be cut out. The core pieces of this question is that Jane has just received a project assignment and this assignment involves her managing the project. This would put her in the role of Project Manager, a Project Manager is usually assigned after the Project Charter has been created and preferably before the Project Management Plan has been created. This would put her either in the Initiating Process Group or Planning Process Group. We receive further clarification in that Jane was pre-selected for the project which would occur within the Project Charter, therefore we can assume that she's involved as early on as the Initiating Process Group, making A the correct choice. Our next question says the Project Scope has just been defined, what comes next? Create the project schedule, estimate the activities, issue the project scope statement or create the work breakdown structure? If the Project Scope has just been defined this means that the Project Scope statement has already been issued making C incorrect. This may have thrown you off so be wary of answering questions too fast. If we've just defined our scope this would mean that project details have not been planned to the extent that activities can be estimated or that a project schedule can be created, which excludes A and B. This therefore leaves D as the correct choice, the work breakdown structure takes the major project deliverables defined within the Project Scope statement and it breaks them down into smaller more manageable pieces. Now let's move onto our final question for review, number 30. The project work has just been completed with the final deliverable verified and approved, what comes next? End of project celebration, archive project documents within the organizational process assets, receive customer sign off that the product has been approved or close all contracts. This is actually an easy question but all the recognizable closing terms and actions can throw you off. For example, an end of project celebration is common but it is not part of a set process so let's put that one aside. The archiving of project documents should be one of the very last thing completed of a project's life so that is not the answer and it would definitely come after the closing of the contracts. That leaves C and D for consideration, but before contracts can be closed the customer must first sign off on the final project deliverables. You might recall that this is a step that some projects miss and it leaves the project hanging. The closing phase involves tying all the loose ends together, therefore C should come next and that concludes our review of the exam practice questions relating to the Project Management Processes.