Subtitles of the Movie

In this movie, we will review the correct answers to question 11 to 15 from the exam practice test found within your work files. These questions focus on the section covering organization structure, so I highly recommend first going through the section movies before testing your knowledge. Let's move right into our first question for review. Sally is currently assigned to a project dealing with the construction of a new luxury condominium. A project team member has just asked Sally if their assignment could be delayed by one day. Sally is offered a pass on the request to the functional manager. What is Sally's role: project expediter, Project Manager, functional manager, project coordinator? In order to answer the question, you would need to understand the responsibilities of each role that you see here. Based on Sally's actions, it is clear that she does not have authority. Instead, what she's done is simply passed on information. But because a project team member came to her with a project request, we can easily guess that she does play a central role within a project. A Project Manager, even in a functional organization, has some level of authority, so option B is incorrect. Since Sally is passing on the information to the functional manager, option C is incorrect. That leaves option A and D. A project expediter serves more as an assistant and coordinator to project communications and has no decision-making authority. Whereas a project coordinator has some authority on project decisions. Based on this information, the correct answer would be A, project expediter. The next question, number 12, says who has the most power within a strong matrix organization; the functional manager, the project manager, the project team collectively, the project staff. These questions within a matrix organization can be fairly tricky, particularly in a strong matrix. This is because power is shared between the functional manager and the project manager. So far, we can cancel out C and D. However, it is asking us to choose between the functional and the Project Manager. Once again, we will fall back on our key word here, which is most. If we were talking about a weak or a balanced matrix, the answer here would be A, functional manager. However, a strong matrix leans more towards a projectized organization where the Project Manager has the highest authority. In a strong matrix, although the power is shared, typically the Project Manager has the last say. So the correct answer would therefore be B, Project Manager. The next question is testing our knowledge of the functional organization advantages and disadvantages. It states all are advantages of a functional organization except; grouped by specialization, unstable, clear reporting structure, room for advancement. Remember how the functional organization has a standard hierarchical org chart? So it is indeed grouped by specialization, so A is an advantage. B, however, is not true. In fact, the functional organization is the most stable out of the various types, so B appears to be our answer. Just in case, you should always read through the rest of the answers. Because of its hierarchical structure, C is true in that a clear reporting structure does exist. And D is also true, although the advancement is not within the project management profession, but in the discipline of the department. Once again, the correct answer is B. Our next question, number 14, states the project is coming to a successful close. While attending the milestone celebration party, you notice that one of your colleagues looks upset. After asking if something is wrong, she explains that she is concerned about her job now that the project is coming to a close. What organization type is this? Projectized, weak matrix, functional or strong matrix. Based on the scenario, the colleague's concern appears to be that the team will be disbanded at the closing of the project. This is common in a project-centric organization where the team is hired specifically for a project. This rules out B and C, weak matrix and functional. Both A and D are organizations that are project-centric; however, a strong matrix still shares some qualities of a functional, even though it leans more towards projectized. In a strong matrix organization, resources are not disbanded after a project is closed, whereas in this case, a projectized organization would. Therefore, A is our answer. And the final question for review is the following are advantages of a projectized organization except the Project Manager has a high level of authority, loyalties to the project are strong, efficient project management, in-house expertise is readily available. In a projectized organization, the Project Manager has the greatest amount of power, so A is an advantage. Since the project staff is hired primarily for the project, their loyalties are tied to that project, making B true and an advantage. Efficient project management, if true here, would also be an advantage. An organization that is structured around managing projects would have a very efficient level of project management, therefore making it true. That leaves D. Within a projectized organization, in-house expertise is not available. If expertise is needed, that expertise must either be hired or a consulting company be brought in to provide that expertise. And that concludes our review on questions 11 through 15 of the exam practice test.