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Microsoft Word 2010 Tutorials
Work with Long Documents / Page & Section Breaks
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Subtitles of the Movie (Microsoft Word 2010 / Work with Long Documents / Page & Section Breaks)
When you're working on a document and you want to start a new page but you haven't yet reached the end of the current page, you might be tempted to press the enter key a number of times until you move to the next page. There is an easier method to do this and that is to insert a break which takes you automatically to the next page. This kind of break is called a page break and to add one to your document, you'll click where you want the new page to begin. You can do this as you're typing the document or you can do it afterwards. I have my insertion point here just where I want the new page to begin because I want to push this text onto the next page. To add a page break, I'm going to choose Insert and then from the Pages group I'm going to select Page Break. You can see now that the text has been moved to the next page. If I click the Home Tab on the Ribbon and click the Show Hide Button, you'll see that there's a new code that's been inserted into the first page of the document. It's a special kind of code called a Page Break Code. It's telling Word to finish the current page and to move automatically to the next page. I'll click the Show Hide Button to re-hide the code. Let's switch to another document. Another situation you may encounter is where you want one page or a sequence of pages in your document to be formatted a different way. For example, you may be working in portrait orientation as we are here. But you may want to add a page in your document which is in landscape orientation; this page here. If I click in this page here and from the Page Layout Tab select Orientation Landscape, I've turned this page into landscape orientation but I do the same for every page in the document, which is not what I want to happen. So I'm going to reset the document by selecting Orientation and put it back as a portrait orientation document and find a different solution to the problem. To change the orientation of one page in a document, you need to insert a section break just above the page that you want to change the orientation for. In fact, you'll need to use a section break every time when you're making significant changes to your document's layout, such as changing page orientation. To insert a section break into the document, move to the position immediately before the point at which you want to change the page orientation. For example, this would be at the end of the previous page. Enter Insert a Section Break or choose Page Layout and then click the Page Breaks Drop-Down List here and select Section Breaks Next Page. This inserts a section break immediately and starts a new page in the document. If I now choose Orientation Landscape, you'll see that this page has been converted to landscape orientation, which is exactly what we wanted to happen. The problem is that so too has every other page from this page on been converted. The solution is to add another section break here at the end of the landscape page to allow us to then reset the remainder of the document to portrait orientation. So I'm going to click here at the bottom of the landscape page and add another section break. Again, Section Breaks Next Page. Now that I'm in the page that I want to convert back to portrait orientation, I'll choose Orientation Portrait. Let's have a look at our document. We have one portrait orientation page, then we have a landscape page which will allow us to create our table full width of the page. It's going to look a lot neater and then we have the remainder of the document formatted in portrait orientation. There's one thing that a little confusing when you're working with sections and that is that the instruction for the page orientation is contained in the section break. When you need to remove the orientation, you can encounter problems. So we're going to switch to another document and see how this works. This is a three-page document. The first page is in portrait orientation, the second in landscape and the third in portrait. I'm going to click the Show Hide Button here on the Home Tab of the Ribbon so you can see the section breaks. There's one here at the bottom of the first page and another here at the bottom of the second page. I'm going to select this particular section break here and I'm going to select it and delete it. And what happens is that the entire document now reverts to being in portrait mode. Let's click the Undo Button to undo what I just did. The section break that I just selected and deleted controls the layout of this page. If I remove it, the text on the page doesn't get deleted but the information that Word stores about how that page is going to look does get removed. Now let's go to the section break here at the end of the first page of the document. I'm going to select it and delete it. When I do this, the first page and all pages up to this first section break are now in landscape orientation. The last page remains in portrait orientation. Let's click Undo. This section break contains information about this particular page and any pages preceding it. If we remove this break, then we need to look forward to the next break because it's the one that contains the information about how the pages should look. Because this section break sets this page as a landscape orientation page, it controls every page before it if there's not a section break. So removing this section break allows this particular section break to control everything, which is why everything is now in landscape mode. This behavior can take some getting used to. You're only going to encounter it when you remove a section break and now that you've seen what might happen, you're going to be more aware of it if the situation occurs. If when you delete a section break the result is not what you want to happen, select the Undo Button immediately and what that will do is reinstate everything, giving you a bit more time to determine what the problem was and a better way of dealing with it.
Tutorial Information
| Course: | Microsoft Word 2010 |
| Author: | Helen Bradley |
| SKU: | 34149 |
| ISBN: | 1-936334-42-9 |
| Release Date: | 2010-08-05 |
| Duration: | 8.5 hrs / 119 lessons |
| Work Files: |
Yes |
| Captions: | No |
| Compatibility: |
Vista/XP/2000, OS X, Linux QuickTime 7, Flash 8 |
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