Subtitles of the Movie

00:00:00.0] The Gantt chart template can be found with the others - File>New>Project Schedule and select Gantt Chart. Now the Gantt chart options dialog box displays automatically, and here you can set your starting parameters, although of course you can go back and change these later on whenever you need to. So by default we are given five tasks, major units being months, the minor ones days, and we have go the duration options of days and hours selected. And the timescale range from start date and finish date there. Then there's also a format tab here that gives us the shape of things, such as the summary bar, milestones, and where text will appear on the task bars. So we will go through all of those on the actual chart and it will make more sense; at the moment, we'll click OK. So our Gantt chart has been generated. You will see that we are given a special Gantt chart toolbar here. There's also a Gantt chart menu item as well with the same commands essentially on that, as well as the Gantt Chart Shape stencil. What I will do to make things a bit more visible, I will close down a couple of stencils that we are not going to be using in this demonstration. So I will just close those, and we will move this one here down to the bottom, and zoom in our chart here. So we can see we have got 5 tasks listed there, and by default they are all have been put in at 1 day and here's start and finish days, and the duration in these columns. So to add detail, all we need to do is type in the information required. So if I select task1 for example and select the name I want to put it in, so I am going to call it step1. And notice how it automatically zooms in for us, so we can see more clearly what we are typing. Now if I type in the duration field, I can type a duration, set that, and the d symbol means days, so I could type 3d. I could put 3h if I wanted to have hours, and clicking outside of that, you will see there how the taskbar has gone out to include 3 working days - the weekend there has been ignored. Likewise, let's do step2, and I am going to make that 4 days. Now step 2is actually dependent on step 1, so we can't start step 2 till step 1 is completed. To show that dependency, we need to link the two shapes together. So you select first shape, and then following the 2nd shape in order that you want them linked. And then on our Gantt chart toolbar here, we can select the Link Tasks button. And now it's showing us that dependency, and it's moved the dates, and of course the dates here will change accordingly as well. So there it's updated now to the 30th, and finishing on the 2nd of the 11th. Let's put in a milestone now. I will type here milestone1. Now a milestone is simply a task with a duration of 0. So we will stick 0 in there, clicking outside, you will see that we have a little milestone symbol there, and I am going to make that occur at the end of the step 2 task. So we could put in a link to have it positioned in the right place. To do that, we will first just move it away from that border there, it is a bit difficult to select it. So if I go to the date, if I want to edit that date, I can go up to the text tool, select that, and go in and change the date say to the 26th. Clicking outside there, it's moved it away from the border, so I have selected that task. And now pressing this shift key and selecting the milestone, which we need to put that to a 0 there. So I have selected in order, and we will link the tasks, and you will see that milestone's moved out there now to the other side of the weekend, to the beginning of the next working day. We can add sub tasks also. If I click here and then click New Task, we get space for a new task to be inserted; I could also click down here, click new task also. We get another new line, and I can type the name of that sub-task, and same here on this one. To show them as subtasks of step1, we need to indent them. And to do that you just select the task and click the Indent button. Oops, if we want to bring it out again, we click Outdent. So these two now are subtasks of step1, and we can see that diagrammatically here. Now both of these are 1 day, and they are occurring concurrently, so that's why the duration here has gone back to 1 day. But if we make these linked tasks, it will be a total duration of 2 days. And we can do that by selecting them both and clicking the link button. So we now have a 2-day duration. Or if we click in here you can change this to 2 days, we now have 1 day there and then 2 days trebling the weekend there to give us a total of 3 working days on task1. And of course we can't go in there and edit that one directly because it's dependent on the sub tasks.