Subtitles of the Movie

In this movie, let's start looking at the file management capabilities within Publisher. First thing you need to know for your files are the properties; where to see those at. So click on file on the menu bar and then select properties. This will tell you basic information, you know, of dates created, etcetera. You will also have summary information you can put in here. This will help especially if you're working on files between people or within groups of people. Definitely a good idea to put that in there if you're doing that. Any statistics, if you've got any specific contents that you want or any custom things. If you've got information in there you need to write who it was checked by when and so on and so forth. But your properties are there. Next thing you want to know is how to edit that business information that we looked at earlier when we created the file. If you click on edit, right there is your business information. That will let you select whichever one you're working with. Click on edit and then you can go in there. You can add things. Email addresses change usually frequently, phone numbers every once in a while, so you can change those items if you need to. You'll also notice within edit business information, no matter what you choose, after you edit it or maybe you need to delete, you can always update the publication. So if you change your email address, change your organization name, whatever, you can just update it automatically in all your marketing documents and you've saved yourself a ton of time. Again, you can also just delete those specific sets if you don't need them anymore. I'm going to close out of there. Also remember when you go to file save as, be very careful about the type. Take a look at those. Make sure you're saving it in a type that other people can use if you want them to be able to actually open the file and read it virtually. If it's a print publication, you don't have a lot to worry about other than making sure that that publication, the file format can be used by your printer or your copy center. I'm going to close out of our newsletter here. I've got the newsletter file on my desktop. If I want to rename this file, I can simply click there and rename the file. You'll notice I'm leaving the pub extension on there for Publisher. If I don't need a file anymore, I can just select, say I don't need this publisher file anymore, select it, hit delete on my keyboard, am I sure I want to do this? It goes right to my recycle bin. So try to get rid of those files that you don't use anymore. And remember, anything that you might use frequently, do the basics on it. Do the title areas, your logos, your contact info, your header, your footer and then go to file save as, save it as a template because when you save it as a template, any time your start Office 2007, if you have your templates in there, you can get them printed, send them off, whatever you need done really quickly and easily.