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Printing Speaker Notes. Now most speakers really don't prefer to get up in front of an audience without something in their hand to work off of, whether that's note cards or some notes pages, and the good thing about PowerPoint is you can create all that as you are creating the slides and then simply print it out. You'll recall from an earlier tutorial that you have this little notes box down here and as you are typing a page you can enter any kind of notes that you want, and these are basically notes to you, notes about information that you want to make sure that you say, and they are not visible to anyone during the presentation. The trick is, of course, they are not really visible to you during an on-screen presentation either. The idea is that you can create these notes and then print them out and have a hard copy in front of you so that you can more easily read it, and you know sort of jog your memory about the things that you want to mention. So once again, if you go back to file and if we expand and go to print preview, you have some options here under print what and you can use your handout, but you also have your notes page and what this is going to do is show a picture of your slide and then all the notes you have for that slide under it. So you'll have an actual page that shows the slide in front of you as well as all the notes. Now let me be careful here and just sort of mention a few things as a former public speaking teacher. You want to be careful of over-depending on notes and these printed pages because you are only getting one slide per page, your notes are on the same page. Basically what you are going to get is a page that you have to shuffle for every single slide in your presentation. Now depending on your slides that may work out okay but overall it's much better if you practice the presentation and get away from being so dependent on complete notes pages like this one. An option that I usually recommend is to go back and instead of doing an actual notes page, consider doing an outline view, and what this is going to do is just basically print all of your slides on a single, couple of pages with the titles. I am going to blow this up a bit so we can see it a little bit better. You have the overview, you know your title slides and your slide numbers, these are actually the bullet points that are on your slide. So it's going to give you your slides right there in front of you so that you won't have to look for the screen but obviously you don't have any notes here. So you'll have to sort of kind of make a balance between what you need to actually print for the presentation and what you are going to need during that presentation. One thing that you can do is, let's say you have twenty slides, but you have two slides that are particularly difficult and you have a number of notes on them. You want to make sure you get everything just right. You can always print those particular slide pages rather then using the entire notes page. That way you have a couple of extra sheets of paper for when those slides come up to help you, but you don't have everything for every single slide that you don't really need. So what I would encourage you to do as a speaker is to only print out the notes that you need and only use the paperwork that you need. The more buried you are in your own paper work during a presentation, the less effective your presentation is going to be. What you want to do is know your material enough that you can depend on the PowerPoint slides and your own knowledge to get out of that paperwork and really talk to your audience. Unfortunately, what often happens with speakers is they end up talking to their paper work and trying to say on track of what they are wanting to say rather then really communicating with their audience, and the message always goes so much further if you are the one really communicating to your audience, and you are not depending on PowerPoint and a bunch of notes pages as sort of a prop. I know it's kind of little soapbox that I am on here, but let me just give you that much so that you'll know that the notes pages can be helpful, but they can turn into a really big crutch that can greatly hinder your presentation. So my suggestion is to use them when you need them; if you don't need them don't carry them up there with you because you'll end up looking at them anyway. So make some decisions on how you want to do that, I like to use this outline view and print that, it helps me to keep organized and see what's coming up, but I am not stuck to the pages and trying to read exactly what's on them. You may even consider using these handout options for your own benefit when you actually give the presentation. Many speakers do that, as well, and they find it helpful because they are seeing the slide. They can write in any notes that they want around it and present from that way and that's often very helpful. The printing process however for notes works exactly the same way, simply click print and you are going to go back to a standard print dialog box. Remember that you don't have to use this print preview, you can simply click file - print and this is what you are going to get, and you can choose from this print what option of what you actually want to print. And again you can choose grayscale, color-- same options here, include your comments, and so forth. So when you are printing, it's important to keep all of these factors in mind and when you are presenting, it's important to keep those factors in mind as well. Use what you need but, if at all possible, you want to get out of those notes get out of those handout pages that you are going to be using, and actually communicate with your audience and get away from the printed page but these tools are here to help you as you need them.