Microsoft Outlook 2010 Tutorials
E-mail Basics / Printing Messages
Subtitles of the Movie (Microsoft Outlook 2010 / E-mail Basics / Printing Messages)
In these days of being as green as we can it's a good idea not to print your E-mail messages unless it's absolutely necessary but for those times when you do need to print your Outlook messages Outlook makes it very simple. First of all, you don't need to open a message in order to print it. All you have to do is select it from whichever folder it currently lives in, for example, if I wanted to print this message here I would simply click on it and then as soon as I would issue the Print command and I'll show you the methods for doing that, that would be the message to print. So with your message selected you can either go up and hit the Print button on the Quick Access Toolbar and that will send one copy of the Print job to the printer to which you're physically connected or that you have set as your default printer, no questions asked. You can't specify how many copies, you can't choose a different printer, it just sends the entire message to that printer. If you want some, the ability to modify your print job a bit you'll want to go to the File tab and when I click that you'll see that we have a Print command. Now from the Print command notice that it's telling me which printer I'm connected to and the status of that printer. If I want to modify the options for that printer I can click Print Options and I get a dialog box. Now this dialog box allows me to modify the number of copies I'm going to print, choose specific pages and choose between these two styles: Table Style and Memo Style. I'll get to what those mean in a second. To make changes to the way your exact printer is set up you would hit the Properties button and then Options for that particular printer would appear. Now the ones you're seeing here onscreen are from my printer. Yours will look different if you have a different model printer than I do. I'm going to close that without making any changes. Suffice to say, though, your dialog box for your printer will allow you to choose between a Draft or a High Quality print, specify the kind of paper you're printing to and so forth. So I'm going to close that up. So back in this dialog box, again, you can specify the number of copies, the number of pages, which pages to print and so forth. I'm going to Cancel right now because we want to look at some of these options in terms of what the Print Style means. So when I hit Cancel I'll go back here. Now our settings here and this is just a reiteration of those same options from the dialog box, our choices are: Table Style and Memo Style. Now what this Table Style is, if I zoom in notice my mouse pointer is automatically a magnifying glass, when I zoom in this is just a list of the messages in the currently open folder. If I hop back over to the Home tab you'll see that those are the files listed in the currently open folder, which is the Inbox. So if I were to print now that's what I'd get, that list. So that's what Table Style amounts to. There's that list. Now, Memo Style pertains to the actual message and here we see the message that I had chosen in the Inbox as the one I wanted to print and if you're zoomed in and click the magnifying glass it zooms back out to show you the whole message. If you have a little Plus sign in your magnifying glass and click it zooms back in and then you have scroll bars so you can look at the whole message left to right, up and down and decide if this truly is the message you wanted to print. Once you're ready to go, you're sure this is what you want to print, you can click the Print button or, again, click the Print Options button. If you click Print Options you get your options to specify the nature of the print job. You also have a Preview button which takes you right back here. Or, when you're ready to go, just click Print and the job will be sent to your printer, the one you've chosen to print to, this drop arrow would allow you to choose from different printers that you may be attached to physically or via a network or a wireless connection. When you're ready to go, the right message, the right printer, just click Print and you're good to go.
Tutorial Information
| Course: | Microsoft Outlook 2010 |
| Author: | Laurie Ulrich Fuller |
| SKU: | 34166 |
| ISBN: | 1-936334-54-2 |
| Release Date: | 2010-10-05 |
| Duration: | 7 hrs / 89 lessons |
| Captions: | No |
| Compatibility: |
Vista/XP/2000, OS X, Linux QuickTime 7, Flash 8 |
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