Subtitles of the Movie

All right, another thing to think about as you are configuring your Outlook environment is to possibly decide on whether or not to use multiple profiles within Outlook. And this can be a good way to divide up some of your e-mail accounts. Let's say you've got some e-mail accounts that you use for business, others that you use for personal purposes, and you want to keep things separate; in separate views, in separate inboxes and so on. Now if you have multiple users on the same computer, you probably want to just use the built in mechanisms within Windows, and that is, you can create a user account and that user account then can be used to open up Outlook. Everybody will be using the same copy of Outlook, but they will be accessing different stores of information. So that generally is all people need to keep things straight. But, I want to show you how to set up a different profile. To do this you first, there's nothing to do within Outlook, this is actually done from within the Control Panel of the operating system. So whether you're using XP, or Vista, the steps will look pretty much the same. I'm using Vista. And one thing you can do is you can just hit the Start button on your keyboard, or go down to the Start button on your taskbar, and then just type in mail. And you should see the Control Panel application: Mail. And so there we are. Now this can also be found through the Control Panel, and I'll show you how to do that. So if I open up the Control Panel, there it is right there. And if you go to your classic view, and again the steps are going to be a little bit different in XP, but you should be able to get to this classic view of the Control Panel. You should see something called Mail, a little application. Which also, if you're using Control Panel Home, another nice feature of Vista, as you start typing in Mail it will find it right there for you. So, however you decide to get there, that's what we're dealing with here. And of course to set up different profiles, we'll deal with these other two places a little bit later on throughout the tutorial, but for now we're just going to focus on this profile section at the bottom. So, setup multiple profiles of e-mail accounts, and data file. Typically you only need one, and that's if you're going to dump all of your e-mail into one location. But again, you can kind of separate your personas, your business persona, and your work persona; maybe you want to keep calendars separate, maybe you certainly want to keep e-mails separate; you can do that with profiles. So, there's Outlook, there's the profile, and that will start automatically. So when you start up the application, you're not prompted for anything because you're always using a particular profile. There will be one profile configured by default, so you can't avoid using a profile, much like you can't avoid using a profile with in the operating system itself. That's just the way it works. So we can certainly add other profiles then by clicking on the add button, create a new name, P-e-r-s-o-n-a-l, so Brain Personal is the profile, click on ok, and now you can setup the new e-mail account. So maybe you want to set your Internet e-mail accounts a little bit differently, so this is what you would do. So the rest of it is going to look very similar to creating your account for the first time, so what we saw in the previous modules will apply here certainly as. And I have on purpose created a bad password because I don't want the mail to sync here. But it's trying to establish the network connection, it's going to search for the server settings, it's going to try to log on to the server. It's going to fail because again, I've given a bad password, but you get the idea. So, that's what you'll see, if you cancel out of this process. So you can create the profile without any e-mail support, and that's fine, then you can go back and create it later on. So now I've got two profiles created for my Outlook application. So now, I'll go back here, there's Outlook, I'll go ahead and launch the program again. And what's happening? We don't really see any changes. What happened to that Brian Personal profile that I just created? Well here's what happened to it. It's still there. Go back to Mail, and open this up once again. Show Profiles once again. Now, there's the two, but I didn't change this setting: Always use this profile. Maybe, I want to prompt for a profile to be used. So if I do that now, and click on ok, and go back and launch the application once again, now I'm prompted for a profile. If I launch the Brian Personal profile, I'm going to get this startup wizard that's going to lead me through once again, creating the e-mail accounts, it's going to create a .pst file, we'll talk about the implications of that later on, but that .pst file is where all your data is going to be stored. So, again, I'm going to exit out of this wizard, go back, it's going to prompt me, I'm going to start in the Outlook profile and click on ok, and now we're back in business. So that's how you would use profiles with Outlook 2007.