Subtitles of the Movie

All right, one of the first things you'll probably want to set up when you're working with Outlook 2007, or really any version of Outlook for that matter, is you're going to want to set up an e-mail account so that you can start to manage your e-mail information. And, so, in this particular instance that I've got here, in the sample, we actually don't have an e-mail set up yet. This was just made by importing a .pst file, and I'll explain what a .pst file is and what it does later on. But when you launch Outlook for the first time, you're actually prompted for this information, so this should really be part of the setup process. The first time you launch Outlook, you'll either be prompted to upgrade your existing e-mail information, in which case all the information from your previous e-mail program will be used and populate 2007, and it should be a very seamless upgrade; or you can cancel that and create a new e-mail account. Once you've launched Outlook, you can then go to the Tools menu, and you can add other e-mails, or set up your first e-mail account by clicking on the Tools menu and clicking on Account Settings. So, once again, go to the Tools menu, click on Account Settings, it opens up this dialog box that you see here called Account Settings, and you see there are lots of different tabs here. But what we want to focus on is this E-mail tab, and we can get started with the process by clicking on New. So that brings up the Add New E-mail Account dialog box, and then it's just simply a matter of providing the information that has been given to you, typically by an Internet service provider, but you can also connect to a wide variety of different e-mail accounts and e-mail programs, or I should say back-in programs, using the Outlook application. So, I'll pause this for just a second, fill in some information and show you what I'm talking about. So now that I've paused this and I've put in some information here, I've put in as you can see, you can figure this out, your name, e-mail address, and then the password for your e-mail account. When you click on Next here, it will search online, Outlook will, will search for your e-mail server and configure your ISP or Microsoft Exchange Server account settings. So, this tries to automate the process wherever possible. Otherwise, if you know exactly what your server settings are, you can click on this checkbox right here, which of course grays out everything as you just saw. But you can manually configure server settings, or additional server types. What that brings up is this; it brings up a dialog box that says choose e-mail service: Internet e-mail, Microsoft Exchange, or other. And we're actually going to do this as we go through the setup process, but I just want to quickly show you what this will do. This will start to look online; it will search for Brockmore@gmail.com server settings. Now I'm going to click on back, cause it just found that. I want to do this; manually configure server settings. So I'm going to connect to an Internet e-mail type of server service for sending and receiving messages. Otherwise, if you're connecting to maybe a corporate network with an exchange server, you can click on next; you'll notice the dialog box you get, cannot add exchange to the account Outlook is running. So there's a different procedure to do that which, again I'll show you later on. So typically what you're going to choose is an Internet e-mail provider: POP, IMAP, or HTTP server, and click on next. And now it becomes a matter of specifying the settings. So your account type will be, again, POP, IMAP, or HTTP. Whatever you choose here, will change the different settings here. So for example, if you've got a hotmail account here, it will automatically populate the server URL, and then it just becomes a matter of; bculp23@hotmail.com for example, and then your password there, and you probably definitely want to always remember the password so you're not prompted for it each and every time you log in to your Outlook 2007 program. And by the way, that's a working e-mail address; feel free to write me at that e-mail address with any questions that you have about this tutorial. I'll give you that e-mail address at the end of this entire tutorial with some additional instructions about it. But at any rate, that's one of your options here. Otherwise, you're going to probably get instructions from somewhere that tell you how to connect, and use Outlook as the e-mail client. For example, if you've got a Gmail e-mail account, you can go to the Internet, and you can see that, here I've connected to the Gmail inbox. And you will find instructions typically, and again, no matter where you go; if you're getting it through a broadband internet client, AT&T, Roadrunner, just a couple off the top of my head, DSL. They will all give you instructions about how to connect to a POP3 server, and I'd say most of the time you're going to configure an account for a POP3 server. So indeed, if you're using a Gmail account, it has some options, it has actually a couple of different options for what to do. But you can get POP3 e-mail service through a Gmail account. Now the instructions here say Outlook 2003, but they are the same for Outlook 2007 as well. And what we're looking for here as we go through these instructions; notice that they've chosen POP3 as the e-mail or the server type. And here's what you're looking for, the server information. Incoming server, and outgoing server, and then what's your login information going to be. Well that's pretty straightforward. But again, the crucial information that we need to continue: pop.gmail.com and smtp.gmail.com, and I'll go back over to Outlook, and I'll put in those two values. So now that I've got this information typed in here, right from the instructions here, pop.gmail.com that's the server, that's the incoming, there's the outgoing server, there's my login information. By the way, when you're doing that automated step, it takes the domain name, in this case Gmail.com, and Outlook searches the Internet while you click on next, for just commonly used server names. Sometimes mail, a lot of times POP and SMTP, so it'll just try to say; is there a POP server at Gmail.com, is there an SMTP server at Gmail.com. Ah ha, yes there is. Is there an account called Brockmore@gmail.com. Ah ha, yes there is, and that's how it automates the process. Here we're doing everything manually. It's important to know how to set things up manually in case that needs to happen. You can test your account settings. If you're confident about what you've selected here you can click on next, and then finish. So, now we're taken back out to the account settings. Here's an e-mail account, and again, with most people today you're going to end up with a list of two, three, maybe ten different e-mail accounts. We're not going to worry about this option right now, but I'll show you how to change that later on. And when we're done with the process, click on close, and you've just configured Outlook to check your e-mail.