Subtitles of the Movie

Now, as we leave this chapter here, Chapter 2 Dealing with e-mail, or just the basics of dealing with e-mail. I want to show you a quick way in which you can leverage information in one area of Outlook, and use it in another area of Outlook, without having to retype, without having to reinvent the wheel. Let's say that you've got a message that reminds you that you have to do something or follow up in some way. In other words, you want to create an appointment or, this will also work for a task, but in this I'm going to show you how to make an appointment. Let's say you want to make an appointment from an existing message. So this one reminds you that you should do something by the following Monday. So let's select it, let's click and drag and drop it onto my calendar button there. So that's the procedure I'm going to do, and I can do this with a contact, I can do this with a task as well. But again, all I need to do is remember the drag and the drop procedure. So drag, drop onto the calendar button, and bingo it opens up in a new appointment. Notice here, the blue text here tells you what this thing is, it's an appointment. The Ribbon give me some different options, instead of a message tab there's an appointment tab, and of course we'll come back and deal with this when we're dealing with calendars. But what's in the appointment? Well it's the e-mail. So I don't have to retype it, a lot of times in the e-mail you get all the information you need when you're making a task, when you're making an appointment. So bingo, it's right there. This especially comes in handy if I'm making reservations for an airline, cars, hotels, all the confirmation numbers you get; all that can be just drag and dropped into an appointment. And so, now it's just a question of, let's set the date of the appointment, let's set the time of the appointment, 11:30-12 P.M. and it conflicts with another appointment, that's fine. And we'll save and close. Bingo. Now, that's cool, no doubt about it, but you actually have that ability with Outlook 2003. What you don't have the ability to do is to leverage your To-Do Bar. Can you do the same thing there? Can I drag and drop? Absolutely. So you can use this in a number of different ways. Whether you have the Tool bar, or the To-Do Bar I should say used or not, or whether you have all your buttons here on the Navigation Pane used or not. You can take an e-mail, drag it to the left, drag it to the right, and make some other use of it.