Subtitles of the Movie

Another thing that's important to include with an e-mail sometimes, is an attachment, and we can do that very easily with Outlook 2007. This is probably nothing new for a lot of people who've used an e-mail; probably the second or third e-mail you start to draft, you start to think, well I want to send this document, or I want to send this picture. And that's exactly what you see here, the little indications in the Inbox tell me, the paperclip tells me that there's something attached to this e-mail message, and in this case it's a series of pictures and we'll look at why that behavior happened later on. But what I want to show you now is how to generate that attachment in the first place. And that is: go to the New Message or however you do it, create a new mail message, so because we're in the Mail set of folders, the toolbar option of course the default, is to create a new mail message. And here I'm creating the new message. Let's see if I can paste this text that I've used before. And there it is. In fact I'm going to change that really quick with an Undo, and I'm going to paste some special text so that it accepts the formatting, or adopts the formatting of its destination. We're composing an HTML message so I wanted to be able to manipulate it here, you'll see that in a second. But, what I want to focus on, or what you should focus on, is in the Message tab of your Message Ribbon. You've got this Include section, this Include grouping. So you can include a file, you can include an item, a calendar item specifically or a calendar itself. And so there's lots of options that are pretty self-explanatory. If I click on Attach a file, what will happen then is I will get a dialog box that looks like this, and now I just browse around my computer, I select the file, and I insert it. So, let's use something that I use, a practice file that I use for my Word 2007 tutorial, which is an excellent tutorial by the way, which recommend highly that you pick up; at any rate, easy to do. So that certainly, probably won't be a huge deal for most people to figure out how to include. But again, it's just a little bit different than it was before, thanks to the Ribbon, and as you'll see, or as I think you'll come to appreciate, more intuitive than ever before. So we have the Message tab, which gathers up just most of the most commonly used commands when we're dealing with a message. But we also have this Insert tab. Well what's here? Well, it has these include things, like a business card, calendar, signatures, items, and files. But we can also insert tables, we can insert pictures, we can insert Clip Art, SmartArt and so on. We can do something like this, insert a piece of SmartArt and insert a process list for example, that would say a+b=c. Something like that might help us make a more dramatic point in our e-mail than we could normally do, so rather than a bullet point list we can make our bullet points look like that. So that's SmartArt, and that's just one of the options we have to insert. We can also insert a business card, if I wanted to simply transmit some information about myself, or someone says give me the contact for that salesperson at that company so we can close this account, etcetera etcetera, all I have to do is click on the business card, there is a default business card but I can insert other business cards as well. So, select, and Ok, and there we go; there's the business card, it's inserted as a picture at the insertion point. So why did it go there, it's because my insertion point was right there. So, business card, insert, and again, as you see I can take the picture away which is not that big a deal. The important part is that thing right there, the actually piece of data itself. And what people can do, once this is sent, is that they can just click on it, give it a right click, and then add it to their contacts, and it's very easy to send information that you have in your Outlook and share it with someone else in their Outlook using e-mail. Another way you can do this is that you can use the Attach Item, and when you click on the Attach Item, or use this option, which you can get to from the Message tab as well; what you're including here is another Outlook item, so if you want to send an appointment to someone, or a task to someone, or a note, click there and now you're browsing through your folders, and say I want to send that appointment in my e-mail as well. So that's yet another way to leverage Outlook information that's in one place, and use it in another.