Subtitles of the Movie

All right, in the previous module what did we do? We talked about send and receive groups. And the send and receive groups can be used to manipulate and manage how Outlook behaves, and one of the ways is that you can manage this is that you can configure your send and receive settings as you define them and edit their properties, is that you can download just message headers if you want to. So, for example here, let me go back here to All Accounts and edit. If I go here to brockmore@gmail.com I can just download headers, and this is one way to manage the size of your e-mail accounts by saying, you know what, if the e-mail message is larger than 50 kilobytes, or 5 kilobytes, do I really want the entire attachment, or should I have to ask for the attachment? Well, again, you can specify this on your own and then as you go up to tools again so now it would just be part of a scheduled send and receive which is generally the way you want to do it but you can always manually override any of this behavior by going to the tools options, send and receive, and for any given account you can download the inbox headers. And so if we just download the inbox headers we might see something like this if it matches the criteria that we set, or if we just do this manually. So we've got the gmail account we've got a new piece of e-mail here but it cannot be displayed because it hasn't been received from the server yet, so to mark it, we give it a right click and we can mark it to download the message, mark it to download a message copy, or we can just decide based on the header information that we don't want it at all and we can delete it, so we will mark to download the message here, there's a little icon that appears right here and then what we can also do then, is we can undo our action, unmark the selected header, we can go to tools, send and receive, and then for the account, after we have maybe gone through and said I want that e-mail, that e-mail, that e-mail, we can process the marked headers. So once we process the marked headers here, we now, after the send receive cycle, the e-mail should be retrieved from the server. So, there is indeed what happened, there are the attachments, and that's why the message was big. And now you have a couple of different ways to deal with your e-mail and manage how and when it's delivered to your inbox. By the way, you can always go back and go to your send and receive settings, there is yet another option for processing your marked headers or process marked headers in this folder, but if you go back and open up the send and receive groups dialogue box, you can get rid of one, just give it a click, and then remove it and it will not affect anything else in your inbox. It will not remove the account itself, notice that that account is still there, all my RSS feeds are still there. So, sending, creating, deleting, your send and receive groups won't have any effects on the accounts themselves. Last thing here in this module, as we wrap up this chapter on some Outlook maintenance is that I want to point out that that default behavior that I mentioned so from the tools options dialogue box, if you go to mail setup, the send and receive is where you configure this behavior, where it is configured by default. It's immediately connected that means quite simply, that if you're connected, and you're compose an e-mail and you send it, it will go out immediately by default.