Subtitles of the Movie

Welcome to module two here in this third chapter of this look at Outlook. I want to pick up where I left off with chapter one, or module one I should say. And that is, I mentioned something that was relevant to Vista, that I would show you something that was relevant to Visa. But before I do that, I just want to continue the discussion really about the searching capability. By default, if you are in the Inbox, notice over here in my personal folders, these are my mail folders again, and if I have the Inbox selected, I will search the Inbox by default. If I have the Outbox selected, or if I have Junk mail selected, I will be able to search the Junk mail, if you ever want to search through your Junk mail, I doubt that's ever the case; but same thing with Drafts and everything else. So that's pretty self-explanatory. You could also search all of your mail items, and there's a mail folder here that you can do, and then you could also use the little drop-down button here to search again, all the mail items. You could also search your desktop if you want to, but that is something that I think you'll only see in Vista, but again, if you want to search all mail items, go ahead and do that same thing. If I type c-a-f-e-t-e and again I don't have to press Enter or anything. And of course the more I type, the more narrow the search results will get. So, there you go, with some of the search items and further specifying what is being searched. Again, if I'm in the Inbox, just the Inbox is searched. Now, I'm on Vista, as I think I mentioned earlier in previous chapters. I'm going to hit the Start button on my computer and then I'm going to type I-n-d. And in Vista notice that this search bar, or this search indexing capability is really throughout the operating system. So what I want to open up here are my Indexing Options, and by default, I'm not going to change this by the way I just want to point this out, by default this is one of the things that is indexed by the operating system engine. Again, you're not going to see this in Windows XP platform, but the behavior at the end of the day should be the same. You should get this, and you should be able to use that same search capability throughout your inbox. So that's again, just where I want to pick up from the discussion in module one. The real focus of this module then, is to quickly give you a heads up about how to sort your e-mail. Again, I think most people are going to use the defaults. It's going to be arranged by date, with the newest ones on top, and the oldest ones at the bottom of the list; which you can see the bottom of the list by simply grabbing the scrolling bars and click and dragging them or you can of course use the up and down arrows to navigate, and you can do the same thing on your keyboard you can just select a message and then use the arrows to go back an forth across time. Well, you can use different arrangements as well, and the only thing to remember here is a click, just a left click and you can sort by who they're from, who they're to, although that's really not going to help in your inbox because they're all to the same people generally speaking, unless they've been copied to other people. So date is going to be again, the default choice for most people. The newest on top, or oldest on top, these options will change depending on your grouping that you choose here. And you can toggle it back and forth: newest on top, oldest on top, just with a single click like I'm doing here. And then another interesting thing to talk about as you're arranging your inbox is to use groups. Again, Outlook 2007 defaults to using groups, so the ones that have been sent last week are in a group, the ones that are older than that are in a group as well. But, you don't have to use the groups if you don't want to. If you want to see just, not grouped by last week, I think you see two weeks ago and so on. If you just want them simply listed, you can do that. Notice here, as I scroll down the list, there are no groupings because I turned that grouping off. So, you can probably take it from there; it's fairly intuitive. Just left click, look at your list, I want to sort them From, I want to sort them Categories, so who is it from. And, by the way, it'll use whatever is selected as your kind of reference point, so notice that it kind of takes me down this alphabetical list and I still have that same e-mail selected that I did as before. And then, what is the arrangement when I'm arranging my inbox using the criteria From, well, A is on top and if I want to switch it, if I want to toggle it, what will be on top? Of course Z will be on top so, there we go, Z is on top and indeed, there's no Z's but, you can see, we're using groups so all the e-mails from Willis Johnson are there, then from the Outlook Pre-Release Team, then Nicole, and so on, and so on down the list. For those of you north of the US border that would of course be Zed on top, not Z on top. Again I just want to point out for those of you who are in Canada, or may be in the UK, that I do realize that I'm mispronouncing the Z, that really it's Zed.