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Welcome to Chapter 3 of this tutorial on Outlook 2007. Is it that time already? Are we ready for Chapter 3? I guess we are. So now we're going to manage the inbox. We spent the first couple of chapters introducing our self to the application; and handling just some very basic tasks such as setting up an e-mail account, and sending out some e-mails, and receiving e-mails, things like that. Now we'll actually deal with this big pile of information that our inbox represents, and look how we can more easily work with that pile of information, and extract a particular piece of data from that pile. And that's what we focus on in this module, or certainly in this chapter. This module is about one particular feature that will help you do that, and it's this. Built into Outlook 2007 is this search feature, and it should be, you should see the Search Box right at the top of your inbox here. And this really leverages the technology that's built into Vista, and I'll actually make this, I'll demonstrate something in Vista, but this will certainly apply to XP as well. But what you need to know is that what you're going to see here is something that will be replicated throughout the entire Vista operating system. If you're using that you already know this, if you're not then you know that you have this to look forward to. It just helps you manage large bodies of information easier. And this is something that's called the Instant Search, or the Quick Search. But what it simply entails is that you set your insertion point there and then you type what you're looking for. So let's take for example, an e-mail like this. You might have seen, meeting tomorrow. So, if you type in meeting, notice that I don't even have to press enter. And you can see the subject line, meeting tomorrow, meeting tomorrow. So it will help you find all of the e-mails that have meeting in the subject line. But here is what's great about this Instant Search that's built in. a lot of times the subject doesn't really help you that much of an e-mail. You know, it's titled meeting tomorrow, but what you're looking for is where is that meeting going to be. Well, it's going to be in the cafeteria at 12 o'clock, that's really the vital information that you're looking for. Well, maybe let's pretend that you remember something about the meeting is going to be in the cafeteria. So where is this e-mail that references the cafeteria? Because you've got 20, you've got 100, you've got 2,000 e-mails from Willis Johnson; because that's a co-worker, because that's a boss, whatever the case may be. So what you can do is go back to that Instant Search entry box, and let's type in c-a-f, notice the search happens almost instantaneously. And now we see a grouping of e-mails with c-a-f somewhere in the body of the e-mail. So the indexing service that's at work in Outlook 2007 indexes not only what you would probably expect it to, which is like the subject and who it's from, and who it's sent to and things like that; but also indexes the body of the e-mail itself, and so this can be a very, very great way to extract that one particular e-mail that's referencing the cafeteria, from your inbox. Now, once we've done our search, we can close the search, and go back to the big pile of information in the inbox by clearing the search with this little X right here, and now we're back to our inbox. But we can use this little chevron here to be even more particular. Now I don't think you're going to use this too much, because as you see, all I've got to do is just set the insertion point and just start typing what I'm looking for. So, 12, and bingo there's all the things that have 12 somewhere in there. There's that 12 and it's, whether it be a timestamp, or whether it be in the body of e-mail, this search will find it. But if you really want to be particular about what you're looking for, you can click that little chevron, it brings your search options here and you can add criteria. So, From, and from a particular person, Body and so on. So you can just say it's from Willis, and then you can even add other criteria here, so the sensitivity is: Normal, Personal, Private. The, what am I looking for here? Oh I see what I was looking for, I was looking for the Importance, which I already added earlier. But, you can add this Importance. So Importance is high. If you don't want those criteria by the way, anymore, if you don't need the sensitivity anymore, you can click on the drop-down and remove that criteria. And again, even if it's in there, it doesn't necessarily mean you have to use it, so, going to remove that again. So, with this search, obviously, it's a great way to instantaneously find the exact piece of information that you're looking for. And we'll look at other ways to manage your inbox throughout the rest of this chapter.