Subtitles of the Movie

One of the great benefits of Outlook 2007 is how easy it makes collaboration, and working with the calendar is no different. In fact, one of those collaboration utilities that is built in, is the ability to take a calendar, and send it out as an e-mail. And not only can you send it out as an e-mail, send the calendar that is, but you can also select which parts of the calendar you want to send out. So, you might not want everyone to see the kids field trip and things like that if I'm sending out a weeks worth of appointments. But instead, you can just select maybe your free busy time that is in your calendar. So if you want someone else to know very quickly if you're free on Wednesday or Thursday morning, you can do that by just emailing your calendar. And the way that you do that is in the Navigation Pane, with the Calendar button selected here. There's a hyperlink here that says: Send a Calendar via E-mail. So give that a click, and it opens up a New Message dialog box, but you get something right in front of that, which is, Send a Calendar via E-mail. And so now you just have a couple of choices here to make before you create your e-mail. So what are you going to send? Well, you're going to send your calendar. And if you have multiple calendars installed you can select which calendar you want to send from. Your Date Range: today, tomorrow, next seven days. So how about that, next seven days. What are you going to show? Your availability only. Time will be show as free, busy, tentative, or out of office. Otherwise, you can use this Detail section; notice there's a little drop down here. So limited details, or, full details. So it's really up to you. Limited details, include details if items marked private, so, bingo, I don't have any details of items that have been marked private here. And so, with some of the options that you have here: availability only, full details and so on; you'll have other things that you could use in the Advanced section. Also, your e-mail layout is another option. Either List of events or Daily schedule. I think most of the people who are listening to this will use Daily schedule, and I'll show you why in just a second. It's what most people will want to see is the short answer to that. When you're done, click on Ok, and Outlook will generate your e-mail for you. And bingo, there you go; now this is an HTML formatted e-mail, so anyone with an HTML capable e-mail reader will be able to use it. And what's an HTML capable reader? Outlook, Windows Mail, Outlook Express, things like that; most e-mail programs have the ability to read an HTML formatted message. So there we go. There's a Brian Culp calendar, here's Monday, March 5th, and Kid's field trip, no details about it. And then you can see when I'm free, when I'm busy. For Tuesday, March 6th from 7 a.m to 11 a.m. free; same thing with Wednesday, March 7th, and so on and so on. So this is exactly what someone will see. So, when you're ready to send, it just becomes like sending any old e-mail. The creation, by the way, isn't that hard either. You just click a few buttons and you're ready to go. Now let's just click a few more, select your recipient, and send it out.