Manage Contacts / Print Contact Information
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Well just like it can be helpful for you to carry around a paper e-mail message that you need printed out, it can be very helpful to print out your contact information as well so that you can have a reference, something to take with you, tuck into a paper organizer, that kind of thing. And your options for printing out your contacts are fairly straightforward but they will vary depending on what you're trying to do. For example, if you are printing out just one particular contact information; their address, their phone number, their e-mail and so on. You can give that record a double click, or however you want to access the record in any of your views. So for this example here I'm using the business card views. And now from here you can use the Office button to go down to your Print, and select Print or Quick Print. You could also do this with your Quick Access toolbar; you could add the Quick Print or the Print Preview buttons there, then just quickly send that record out to the printer. Otherwise choose your Office button and Print, it will open up this dialog box, and notice that I only have one choice when I'm dealing with a single record. It's the Memo Style. And my recommendation here is that you just simply preview what you're about to print, because when you click on preview of course, you can see, a ha, that is what it's going to look like. Now, something interesting to note about this, is that when you're dealing with a record like this one, that has some information in the Notes section; that will print by default as well. And so when you go to the Office button and print, notice that when I preview this, there is the information that was in the e-mail. And the e-mail is what I used to create the contact record in the first place. So close out of this, I could have used the button in the toolbar as you see, and I'll close out of this dialog box as well, the Contact dialog box. The other options that you have have to deal with printing out bigger lists of contacts. Now again, this is something that you sometimes will do in conjunction with customizing the current view to put a filter on, so maybe you only want to print out certain records, and you can filter out certain records so that they only show, like a phone list, so you can add your phone list in your field chooser and so you got the name, you got the phone number, you got the company all right in your hand. Or, your other views just give you other options. If you're dealing with one of your address card views, I'll show you what you get. When you use the File menu, and click on Print, you will open up this dialog box here, and then for your Print Styles you can print Card Styles, Booklet, Memos, Phone Directories. When you click on Memo, and preview it, look what happens, you only get one record that will print. So, bear that in mind. What I think you'll want to do most of the time when you're printing out your entire address book, or at least a filtered view of your address book, is that you'll do File, you'll do Print, and then you'll choose one of these styles: the Booklet Style, the Phone Directory Style I think is particularly good. There is the print preview of the Phone Directory Style, and as you can see I haven't entered any phone numbers for these people yet. And when you're ready to complete the operation, all you have to do is either close out of this, or just click on Print to print out your phone list.
Tutorial Information
| Course: | Microsoft Outlook 2007 |
| Author: | Brian Culp |
| SKU: | 33773 |
| ISBN: | 1-933736-88-7 |
| Release Date: | 2007-06-20 |
| Duration: | 6 hrs / 99 lessons |
| Captions: | For Online University members only |
| Compatibility: |
Vista/XP/2000, OS X, Linux QuickTime 7, Flash 8 |
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