Subtitles of the Movie

In the previous module we saw how easy it was to conjure the AutoCorrect characteristics or behavior of Word and we looked at how helpful that can be to helping us perfect our documents. Now in this module, we'll use AutoText, which is closely related to AutoCorrect and this can really help us save a lot of time. Now, here's how it works. To get an example of AutoText, all you have to do is start typing your name. Now, assuming that you've entered your name as you've installed the application or applications of Office 2008, all you have to do again is start typing your name and by the time you get about there, you'll see an AutoText entry suggestion here and all you have to do to accept that suggestion is press Enter on your keyboard. So I've just saved myself three keystrokes. Again, let's look at that behavior. B-r-i-a-n, which could be Brian anybody, but by the time we get to the C part, Word is saying aha! I wonder if you mean Brian Culp. And if you press Enter, indeed that text is automatically inserted into the document. And that's because there's been an AutoText entry created for my name and it was done by virtue of just simply installing the product. So you might be thinking to yourself, big deal. I'm not going to worry about saving three keystrokes. But let's try and, of course, manipulate it ourselves and really unleash some of its power. Let's do this. Let's select that entire paragraph of if AutoCorrect can help you spell correctly, wait until you see what AutoText can do. With it selected, go to Word, go to Preferences and again, go to AutoCorrect. This time click on the AutoText tab and it should be, if you've selected the text, should appear right here and now all you have to do is add it. Now let's see what happens when I set my insertion point and I start typing. If a, you see another screen tip pop up, if AutoCorrect can help you. Now, three keystrokes into that paragraph, I press Enter, technically four with the space, but if I press Enter now, bingo. Again, if a bingo. So do you have a salutation at the end of your letters? Do you have a legal disclaimer? Do you have your signature or you put your name and your address and your phone number and your mobile number and your fax number and your website address and your two emails and your Facebook address and so on and so on, your IM addresses all that stuff? If you do, this can save you, as you can see, tons and tons of time. And in fact, there's a close way to even change this just a bit. If, for example, you say Brian Culp works for VTC and this is something you type all the time, VTC produces great tutorials, there's another AutoText entry that tried to suggest completion for that sentence, but u-t-o-r-i-a-l-s. Ok, so we've got some more text and I want to select that entire paragraph with three clicks. Something that's closely related to AutoText is the ability to use AutoCorrect almost as AutoText. So let's go back to Word Preferences, AutoCorrect, let's go to AutoCorrect tab this time. Now I'm going to replace, let's just say B-D-C, my initials here. Add. And now, unfortunately I won't be able to save this, but if you could, now all you have to do is go into the document and you can, like, give yourself shorthand for your typing. So now anytime you type B-D-C and press the space bar or B-D-C and enter, you get that entire sentence and it can be formatted or it can just be plain text, which would make it match the formatting of whatever document that you're working on. So AutoText, of course, very powerful and you can add entries because it's selected here. Auto correct. These things are close cousins. There's no right or wrong answer, but either way you choose to do that, whether it be an AutoText entry or an auto correct entry, you can save yourself scads and scads of time.