Subtitles of the Movie

An important component of reviewing documents is the ability to Compare and Combine. If two people have reviewed copies of a document with Change Tracking Features turned On, you can combine their changes into one version of the document. If you'd like to compare the changes first before committing to the combination of the documents you can. The idea is that we can very quickly change our original manuscript based on changes that are given to us by our colleagues. To compare documents I'm going to go to the Review Tab. Under the Review Tab in the Compare Ribbon Section I'm going to the word Compare. This allows me now to select Compare and see the dialog box. Now my dialog box is fully open. Notice the Less key. If I click on the Less key I have a simplified Compare Documents box. More brings me to all of the choices. You will want to ensure that you compare documents with various settings, save them to see what the changes will do. In particular, you will want to compare your settings for Tables. This is a brand new feature in Word 2007, so it has high probability of being on the Examination. To Compare the documents I will first go to the Original document and then to the Revised document. I will choose my Comparison settings and say OK. When I do the screen that appears first gives you a summary of the changes on the side. You'll notice that in this case three items have been deleted. This Panel can be adjusted so that you can readily see each of the areas on the screen. I am then looking at the original document that was compared. Off to the side I'm seeing an Original and a Revised. The differences here will be when I'm actually Accepting and Rejecting Changes. The Original will always stay as the Start, the Color coding on the Compared document will change based on how I Accept and Reject changes. On the bottom you will see the Revised document. You do not have to look at each of these views. If we go up to the Ribbon and choose Show Source Documents, I can show just the Original, the changes that are proposed, or I can show just the Revised. Going back to Source Document, if I show Both, the Original and the Revised, I have a full screen. It is your preference as to which of these you'd like to see on the screen itself. The idea is to note that you're actually going to be able to combine these once compared. The comparison is so that you can analyze the results. You'll also want to be aware of the Reviewing Pane button that is contained within the Tracking Section of the Ribbon. Here I'm going to the pull-down and I'm going to change the Panel from Vertical to Horizontal. Notice that the changes in my documents went down to the bottom of the screen. I can again move them up, I can again turn them off, or I can again go back to the Panel and switch it to Vertical. As with all of the items in Microsoft Office the X always allows for you to close it. I can Hide the Detail on this Pane so I'm only seeing the Recap, and I can Update the Revision Count. This tells me how many revised components are on the screen at any given time, and appears right next to the buttons themselves. When I'm finished with the Comparison I can close out. I will have the opportunity to save this comparison; in this case I'm going to say No. Once I've compared the documents, analyzed them, and know I'm ready to go for the Combination I can now go back to Compare and go down to Combine. Once again you will notice that it allows me to choose my Original document and my Revised document. Once again it gives me the selections for the settings and I can say OK. In this case, it only shows me what the Combination was, what the Revised document will look like. Once again, I can close out, or use any of the same features that we discussed in the Comparison. The difference in the Comparison: you have not created a brand new combined document; in Combination you have a brand new document that can start from the beginning, meaning you can recompare it to the next version. As before, once I close out it's going to ask me if I want to save the changes. This is a wonderful feature in an office when working with Tracking Changes. Very frequently there are many of us working on the same document. Take advantage of it to make it easy to come up with your next version.