Subtitles of the Movie

In this movie let's discuss the Digital Signature. The Digital Signature is about security. Remember, it ensures that the message you receive came from me. In order to work with digital signatures, we must go to the Tools Menu and the Trust Center. In the Trust Center Dialog Box I am going to select Email Security. Here's where you will notice I have the ability to add Digital Signatures to an outgoing message. You'll also notice towards the center that I have a Digital ID or Certificate. You will not be tested on the process of obtaining a Digital ID but you should be aware of it so that you know this process is necessary before being able to add that Digital Signature. Digital IDs must come in the form of a certificate from an actual authority. It is something that will preset for you and again, no need to worry about it from the aspect of the MCAS certification exam. What we do need to know is that in the Trust Center Email Security must have a checkmark next to Add Digital Signature to Outgoing Message. You will also notice here that I have the ability to encrypt the contents. Encryption will scramble the data so as it's being transferred over the Internet no one can just pull it up and read it. When it reaches the recipient, it'll be unscrambled so that I can actually see the information that was sent. Encryption and Digital Signatures are two different components of security. Now, in the previous movie I also mentioned that we could read things as a plain text. You'll notice here I have the ability to state that I want to read all the standard mail in plain text or I want to read all digitally-signed mail in plain text. This is where I mentioned that we have to be careful. If, for instance, I have this set, I will not receive any type of pictures or any type of non-compliant font when I'm reading your message. It's going to actually set it to a very simple format. Now, in the Trust Center you will also notice that I can handle macro security. The recommendation is really don't accept macros. You will notice that the default is set to warn for signed macros. Don't even think about sending an unsigned macro. Many people will disable all macros and not accept the risk. Remember; macros are programming code. There's a higher risk for receiving malware or an unwanted virus. It is important to take a tour of the Trust Center and just understand some of the options that exist here. Although you will not be expected to know how to program, you just need to be aware of the fact that these features are here. When we're actually sending an email, we will have the ability to use the Permission Tab. Now, depending on how your screen is set up, you may not see the word next to Permission. In this case, notice how I only have the icon. I can't see Permission? My screen is not a wide screen. Not everything is fitting across in the actual format. Keep this in mind. When you're taking the examination, the screen may look a bit different than what you're used to. I recommend that you actually resize your screen, restore it down so you can get the feel for how the icons might look. I'm going to the pull-down next to Permissions and notice right now there are absolutely no restrictions set. Well, underneath I can actually select Do Not Forward. I'm going to choose to add Lauri as somebody that could have the restricted permissions and close out. Notice at this point a message appears that says Do Not Forward. Recipients can read this message but can not forward, print or copy. This is a wonderful form of security. It ensures that your message is not going someplace you do not want it to go. Now, a note of interest. You must have the Information Rights Manager installed in your system in order to utilize this permissions. I have discussed the Information Rights Manager in our first chapter. You may want to review that movie to understand the components that are involved before you can use this feature. Underneath the Permissions you will also see that I have the ability to set a message to a high importance and I can also set it to a low importance. I can also set various follow-up flags and reminders to individuals. The key here is to really become familiar with the different options. Understand that you can set permissions. Understand that I can set it so that you can not forward, print or copy. Know what the Information Rights Manager is but understand you will not be tested on how to set up Digital Signatures; just on their use within the program.