Subtitles of the Movie

Timesheets are an optional feature of MYOB that we can use to record all of the hours worked by hourly employees or extra hours worked by other employees. We can also use Timesheets for Time Billing activities and to create Activity Slips. Before we can use Timesheets we need to set up a preference for it located in the System tab of the Preferences Window. Go to the Menu and choose Setup and Preferences and select the System tab. The setting is down here at the bottom and we use it to tell the MYOB software what we use Timesheets for and when our week starts. First we can use Timesheets for both Time Billing and Payroll or Payroll Only. I'll set this to both because our choice here determines what we see in the Timesheet and I'd like everything to be visible for this lesson. Next, if we pay our employees Weekly or Fortnightly, we set a Starting Day for the Week. If we pay them Monthly, the Pay Period will start on a different day each time, in which case we can just leave this set to Monday. Click OK and now we can enter a Timesheet. Go to the Payroll Command Centre and click Enter Timesheet. Start off by selecting the employee at the top left and the week at the top right. The left and right arrows cycle through the weeks, or we can use the Calendar to select a week. I'm going to select the week starting the 22nd of June 2009. OK, in the List here we enter Hours by first selecting a Payroll Category in the first column and then entering hours for each day of the week across the right. The Total Hours for that Category during that week are then automatically displayed in the far right column. I'll demonstrate by giving John some overtime hours. Enter the Category Name, or click at the right of this column, and here we can see a list of all the Wage Categories that this employee's qualified for. This comes straight from our Wages Category settings in the Employee Card and if we don't see what we want here we can go to that employee's Card and review the list of Categories. To do this I'll hit the Cancel button and we can get straight to the Card using the Zoom arrow at the left of the Employee Field. Go to the Payroll Details tab and here we have the Categories that this employee is qualified for. I'll scroll down and I'm going to add the second Overtime Category here, Double Time. Hit OK. Back to the Payroll Category here, and now we also have Double Time. For now, though, we're going to use the Time and a Half entry, so I'll select this, click Use Category, and over here at the right we see a column for each day of the week. Let's say that John worked two hours of overtime on Monday, then he worked one and a half hours of overtime on Tuesday, and remember, this is time and a half overtime. As we enter the numbers here, the total hours change. OK, let's say John also did some double-time hours. On the next line we'll choose the Double Time Category and repeat the process. John worked one hour of double time on Monday and two hours on Wednesday. Once again, the total for the line is added here. We can also see the total of all hours at the bottom right. And a few other columns here are worth a mention. First, we can assign an Activity to these Timesheet hours, which we'll cover later, and this Activity column is only visible if we choose both Time Billing and Payroll in the Preferences from the beginning of this lesson. Next, we can assign a Job from the Jobs List, which we'll also cover later, and we can allocate these hours to a customer. And finally, we can add some Notes to this line. There's one more column left which we can't currently see. Down in the lower left-hand corner of this window locate and select the Display Start-Stop Time Column. Once we do this a new column appears over here. Now we can add Start and Stop Times to the Timesheet. And finally, there are three buttons along the bottom. If we've entered at least one Timesheet previously we can use the Copy from Previous button to start with the entries from the previous one. The next button simply Clears the Current Timesheet, but only entries that have not already been used to make an employee payment will be cleared, ones that we've already paid have to stay in the system. We can also clear one line at a time by clicking it, choosing Edit, and then Delete Line. The New Timesheet button creates a brand new Timesheet. Be aware, though, that the original Timesheet will be saved at this time so it will remain in the system. If I click this button now all of these entries will be saved. And that's it for Timesheets. Let's move on.