The Manage Database Dialog is going to become very familiar to you. You're going to spend a lot of time here because this is where you create the structure or schema of your database. So we're creating a flat database right now, we only have one table, so we're not going to Tables Section, we only have one table for contacts. We're not going to go to Relationships because we have no tables to relate. For right now, we're just going to stick with the Fields Section and teach you all about it and for awhile we're not really going to get into those other sections, the Tables or Relationships, so just focus in on Fields Section here right now. Now the first thing you want to do before you start typing in fields is consider your Naming Conventions. There's a very good white paper as I mentioned in the previous section on the FileMaker.com website about Naming Conventions. It's a 100 pages long, very exacting, very precise, very detailed. It's written by developers who run a team of people working on a database so therefore their Naming Conventions are very strict. You don't necessarily need to be that strict, especially if you're a single developer. I work in you know a company by myself and I don't have any developers working around them so I'm a little bit more lax but you want to have a Naming Convention that works for you, that makes sense. And we'll give you some ideas here but you may want to look at that white paper as well on the FileMaker.com website because it will give you some ideas as well so you can develop your own idea. So things you want to consider are, well am I going to deploy this to the web or not? Well you may not now but you may later and if you are you probably want to have lowercase letters and no spaces. The reason is, is if you have spaces inside of your field names like first space name, well then that's going to show up in a URL in the name pair values. You don't want to be reading a URL where you're querying a database from a web browser and try to troubleshoot it and see in there that it says percent 20. That's going to be confusing or, or who knows what kind of characters it's going to substitute if you don't use good Naming Conventions like lowercase and lower ASCII so I'd recommend that. And in general just do things that make sense for you and we'll go over some of those things as we're going through this. So the first thing we're going to do is type in our first field, a Company field and it's very important to put a comment in here. Because you may know what company is, that's not a problem, you don't really need a comment for it. But if you have a field that's just used a script or some other kind of specialized routine, you may not remember just based on the name what it does or what it's connected to. So you should put a comment on most of your fields unless they're really obvious. So we're going to say Stores data about the organization and then we can simply come down here and Create it. It moves the field up here that you've created your first field, your first piece of schema. Well the first piece was your table but FileMaker did that automatically for you, so that's your first piece of schema you created and we're going to go onto the next field. What we're going to do First Name and Last Name, now why are we going to do those separately? We could do them all together, just Full Name but the problem is when you sort. If you want to sort by last name, you're going to have to have just that last name in the field, so it's better off having them separated from the beginning so you can sort by that and as well search by that separately from the first name. So first thing I'll do is I'm going to take off these comments, I'm not going to put comments on all my fields, it's just going to take too much time. And when I type in Name First, I didn't type in First Name I typed in Name First, because I want the names to sort together. So First Name and Last Name which are commonly used together are in the same place in the sort order. So we're going to hit Create and then we're going to go Name Last. Now this time I'm not going to touch the mouse at all, notice how it's highlighted already? I'm just going to type Name underscore Last instead of a space and then hit the Return or the Enter Key and it automatically does it and you can keep going on through all your fields here. Makes it very efficient for you and we'll go to City, State and then Zip. Now you might be thinking that we want to create Zip as a Number Field but you've got to open your mind up to think about what are the possibilities? What if you have Zip plus four, well that's going to have a dash and that won't work in a Number Field. What if you have Canadian postal codes? Well those won't really work inside of a Number Field so you can't really have that, a Text Field is better for this because you have none numeric values. Now if you know they're going to be all numbers, of course make it a number field. Now the one thing I'm thinking here is well maybe we will have Canadian customers, so I'm going to come over here and change this to Postal Code and then instead of creating, I'm going to Change. And FileMaker is very forgiving so you can change a Field Name right away or later down the line, it'll go flow through to all your scripts and all your layouts and update it for you. So you don't have to worry too much about that. But I do tend to stick with the naming and go with it. So we'll do our next field, we'll call it Phone and because of the formatting you'll probably want a Text Field. Then we'll have E-mail and then we're also going to have Date of Birth. Now Date of Birth, we definitely want a Date Field and here's all your choices right here, it's also with the Keyboard Commands right next to it. So if you don't make it a Date Field then you're not going to be able to search it as a date or sort it as a date. In other words you may want everything chronologically by Date of Birth and if you don't have that inside as a Date Field, you know, it'll certainly let you type a date into a text field, but it won't treat it as a date. And it's one of the most common mistakes you got to watch out for it. I often create a Date Field or a Number Field as a Text Field when I really want it as a Number or Date and then I'm doing some long script and going what the heck is happening here? Why is this not working and finally I figure out oh, the Field Type is wrong. So always go back and look at the Field Type, it's a very common mistake. Now while we're here let's go over the different Field Types, we have Text which can take any kind of input except for the Specialized Container Input which will be a picture or an image or a QuickTime or a Microsoft Word or PDF File. Then you have Number which takes numeric values, Date, just dates. Time is pretty obvious too, it's time. Timestamp is a combination of date and time separated by a space and we'll see that later. Container will take a QuickTime, an audio file, any kind of file really, a Word File or a PDF File, an image, a picture, anything you want, it, it takes those types of files and we'll learn more about them later. Then you have Calculations, now these are great, these are like the calculations you do inside of a spreadsheet. You can add up rows and things like that, same idea here, you can add up all this stuff on one record or concatenate the stuff on a record. It allows you to work with multiple fields and functions, you know, things when we do specialized things inside of this area on one record. Now Summary Fields are a little bit different, they add up or average or count across the records in the Found Set so they're used for reporting. So Calculations display on the screen, Summary Fields are used for reporting, we'll get into those later. For right now, we're going to choose Date, hit Create and there are all your fields that you need right here for right now. We'll add some later. We can come back in at anytime, FileMaker is very forgiving, you can come back here to Manage Database and add some fields and put them on the layout, no problem. But I want to make sure that you understand that you're going to be spending a lot of time inside Manage Database, setting up your structure. It's very important to be very comfortable with this area and we'll go over quite a few other things you're probably wondering about here. We don't have all the things set up properly yet.
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