Subtitles of the Movie

In this video tutorial we're going to explore working with Workspaces inside Adobe FrameMaker 9. Workspaces are a brand new feature to FrameMaker and a really interesting one. We're going to go through how to create, manage and delete your own Workspaces so that you can save time by setting up a preferred position, size and visibility of Pods and Panels, but we're also going to explore the four Defaults that are included with the Application. These four can be accessed by clicking the drop-down and choosing any one of them. For example, Review, which doesn't have a huge amount of expanded Pods; Manage Graphics, which is configured specifically for graphic editing and management, and you can see over on the left-hand side the Graphics Toolbar. On the right side we have things like our Alignment, Distribution, the Anchoring Frame and down at the bottom the Run-around Properties and across the bottom of the screen we have the Inset that shows you specific graphics. We also have two Workspaces that are fairly similar to each other: one of them for Managing Content and one of them for the Author Environment. The Manage Content has a couple of additional Pods and Tabs that are running long the right-hand side of the screen for things like Fonts, Text Inset Properties, Working with Variables, Conditions, Markers and Cross-references, whereas the Author Environment doesn't necessarily have as many of those. It has the Variables, the Condition Tags, the Markers and it has the Fine Change and History Sections. However, the Workspaces that you have aren't always exactly what you need. The Default Workspaces are great to get you going, but in a lot of cases I find I want to Customize and configure what I'm working with and one of the first things I do is I turn off all of the UI Visibility Objects. By clicking on this Icon I can just show and hide all of the different UI Visibility Objects and that includes the Pods and Panels, it includes the Toolbars and it gives me something to start with that's very basic. I then decide that I want to see specific things. So, what I do is I go in then I use some of my View Options in order to show only Toolbars that I want to work with, for example, the Quick Access Bar, so that I have my Save, Open, Close and so on. Under my Format Options I choose things such as my Character Catalog - a list of all my Character Tags - and I choose Format, Paragraph, Catalog. Those are the ones I want. And that gets a little frustrating because the Paragraph Catalog is almost in the exactly same place that my Character Catalog is. If you look over on the right side of the screen you'll see that the two of them almost seem to toggle right next to each other, so I can't see both at the same time and therefore some of the Defaults aren't exactly what I'd like. I'm now going to go in and start changing things around. I take the Character Catalog and I drag it away and I take the Paragraph Catalog and I drag it away as well. Then I'm going to go in and right-click in this neutral gray area and close off the remaining Tab Group. Now I have my Paragraph Catalog, my Character Catalog Ð it's just they're floating over top of the text. To dock them I need to successfully drag them over to the side. There we go, you can see that blue background and I drop. I do the same with my Catalog for Paragraphs - I drag it over, this time I'll be cautious, there's the blue background. I can see a highlight where it's going to appear and I drop. Now I have the right Toolbar, I have the Catalog for both the Paragraph and the Catalog for the Characters showing - this is the ideal that I want to work with. However, there isn't a Default Workspace that accommodates exactly what I need, so I'm going to Save the Current Workspace. I have to give it a name and since my company is publishing Smarter, I'm going to name it PS Author, for Publishing Smarter Environment and then the Author is what the type of user is that's going to work with this. Click OK and now this is stored. This time I can come along and I can click the drop-down and I can see some of the different choices that are available to me. So, I can switch over to the Review, I can click the drop-down and I can choose Authoring, or I can click the drop-down and I can choose the PS Author. When I click on PS Author the environment that I've previously configured is restored. Now I can work exactly in the way that I want to. If I come along and I start changing around some of my workspaces, let's say for example I start off working with my Review Workspace, I expand my Paragraph Designer, I pull out my Table Designer, I open up my Variable Section, there's my Cross-reference, I drag that away - I've really gone in and done a lot of configuration that I may not necessarily want. I can click the drop-down and I can Reset the Workspace. I confirm that this is indeed what I want to do; everything goes back to its Default settings. And finally, if I'm in a situation where I need to get rid of some of the workspaces because people have created them, or because they have now been outdated and I don't use them any more, I can go in and I can select a specific Workspace. I can either rename it and give it a new name if there's a reason for that, or I can just Delete. I click OK and that Workspace is gone. So, Workspaces allow you to configure and customize the look of what's onscreen. You can go in and you could create your own, you can manage the Workspaces by switching between them, and if you need to, you can always go in and reset a Workspace, or delete a Workspace that's no longer required. Again, brand new to FrameMaker 9, really nice feature to let you set up exactly what you want to see onscreen and work with it in a way that you prefer.