Subtitles of the Movie

In this video tutorial we're going to explain File Management inside Adobe FrameMaker 9. File Management includes many file-specific commands related to things like saving files, opening files, managing multiple open files and closing files. Let's assume that you've created a file like the one that's in front of me, you haven't saved it yet. If that's the case you have a variety of ways to initially save a document. One is the click the Save Icon and if you do so the Save As dialog appears. The other method is to choose File, Save As, or because it hasn't previously been saved, select Save, or press Ctrl-S. However, the Save As dialog gives you a bunch of choices that aren't normally available if you simply choose the Save option or press Ctrl-S. So, the Save As dialog allows you to choose a location for your file, name the file and choose a type of extension. By choosing the Extension you could save as a variety of different document types. I'm just going to Cancel this for a moment and show you another way to get to those document types. Under File you can also save as PDF, save as PDF and send it for review, save it as XML. Again, in this case we're just looking at the Save As, but do note that some of those options are also available underneath here - not all of them, but some. For example, I can save it as an XML file down here; I can save it as a PDF document; or I can even save it as a more backwards compatible MIF file for FrameMaker 7, or directly to a document for FrameMaker 8. In this case I'm leaving it with the default and I'm going to type in the File Name USA, because that's what my document is about and then I click the Save Icon. The Extension .fm is automatically added. You can see up here on the Tab, USA.fm and when I hover over it, it shows me a pop-up with a file name. If you take your document and you make some changes, let's say for example, modifying the Title, you'll see that down at the bottom of the page near your page number is an asterisk; that indicates that something has changed in the document since it was last saved. In addition the Save Icon is now available and if you choose File, the Save option is available. In any case, save your file and you'll see that the Icon goes to gray under your File Menu, the Save has grayed and your document's been updated, there's no more asterisk down at the bottom of the page number. Now if you save a file you also have the option, of course, to open that file later on for edits or for any other purpose. If it's a recent file you'll see that under File History it stores a document that may have been opened previously in your FrameMaker session. If the file's not displayed, just choose File, Open and the Open dialog appears. Navigate to the folder where your document exists and then select it to open it. Now before I do that I want to point out that there's a USA.fmlck, a Lock File. That Lock File and the fact that they exist, does have some configuration under the Preferences for your interface, but the Lock File serves the purpose of ensuring that an open file is registered as being open. That ensures no one else records over your file by opening it and saving it. If anybody was to try to open one of your documents and a Lock exists they would get a message that says: This document is locked and in use. Do you want to open it for viewing? Do you want to reset the lock and open it? Or Do you want to cancel? If FrameMaker crashes that Lock File may remain behind. If that's the case you can delete the Lock File using your standard Windows Explorer. In this case I want to go in and open up the file Canada. I'm just going to Cancel for one moment, because you can also open it up by clicking the Open button, or pressing Ctrl-O. So, there's my Canada file. I select it. I click Open and now I have two documents that are open: Canada and USA and you can see up here on the tab, Canada and its path information; or USA and its path information. When you do have multiple files open these tabs appear and you can click on them to move back and forth between the United States of America, the USA file; for the Canadian file Canada, just by clicking on the Tabs. If you prefer you can also use Ctrl and Tab on your keyboard as a way of navigating between files. Ctrl-Tab switches between your open documents. If you have five documents open, Ctrl-Tab repeatedly moves you from file 1 to the second, to the third, the fourth, the fifth and then back to 1, 2, 3, 4, 5 and so on. And finally, files that are open can be closed in a couple of different ways. One of them is just to click the X on the tab; another is to choose File and Close. If the file has been modified since it was last opened you have the option to save the file and you can choose Yes or No. In this case I'm going to choose No and discard any changes that I've made. One other method that you can use to open recent files is to simply click them under the Recent Items and again, hovering over it shows you the exact path location, just in case you have more than one file with the same file name. To open it, simply click the file and it's opened up. So, this video's taken you through how to manage files including Saving them, Opening them, Managing multiple files, Closing files.