Subtitles of the Movie

In this lesson we'll look at other ways you can integrate PowerPoint files into your Captivate projects. Now whilst in this and also the subsequent lesson, I'm using PowerPoint 2003. Captivate works just as well with PowerPoint 2007. First let's look at how you can import a single slide into an existing project. To do this I'll go to the Insert Menu, then I'll choose Other Slides followed by PowerPoint Slide. Now I'll select the PowerPoint presentation I wish to insert, click Open and you can see that in the PowerPoint Slide Options Dialog I can now specify how I want to import this particular presentation. In this case I'll import a slides after the selected slide so I'll click OK. Now, in here I only have one slide so again I'll just click OK. Captivate's now notifying me that the dimensions of the PowerPoint presentation differ from the chosen Captivate project size and this may degrade the quality of the imported PowerPoint slide in Captivate. However it's important to note that most of the degrade will be recovered during publish. Again, I can have the option with continuing or choosing not to continue. I'm just going to go ahead and continue. So here we now have our new slide and if I preview and to do that I'll just press F10, you can see the animation. OK, at present I've still got the default fade effects on the start and end of the project so I'll just remove those and then press F10 again. So you can now see the animation effect from PowerPoint in Adobe Captivate. Now that this PowerPoint animation has been integrated into Captivate, I can now export it as a SWF and use it in future projects. Now this feature provides PowerPoint users with an alternative of having to create their animations in Flash. To export the animation as a SWF, I'll just click on this menu and I'll choose Export Animation. I'll give it a quick title, I'll call it Sliding Man and I'll click Save. Now if I just very quickly save this project, close it and create a new one, I can now insert that animation as I would any other animation. You can see the preview here, click Open, choose Options, Remove the Effects and I'll show it for the rest of the slide. Click OK and you can now see the animation fade here. Again, if I were to press F10, I'll just first very quickly remove the fade in and fade out. So now for a preview I'm going to press F4 since there's only one particular slide in this project. You can now see the animation. Now if you recall from the previous tutorial, I mentioned that as well as being able to link to a PowerPoint file, you can also embed a file so to demonstrate that I'm going to close that file and then I'm going to create a new one. This time I'm going to uncheck this option called Linked and I'm also going to change the Advanced Slide Option to Automatic. Now if I click OK and switch to Edit View, here in Edit View nothing much seems to have changed. However, if I locate the presentation in the Library, you can see that the file size for the presentation is much bigger than when we linked to it. But what if you decide that you want to link rather than embed the presentation? Well, you can do that by right clicking and then choosing the option Change to Linked. Captivate now displays the Browser Folder Dialog and now all I need to do is to browse to locate the Work Files folder and then the Chapter 10 Folder like so. Captivate notifies me that the PowerPoint presentation already exists and do I wish to replace it, click Yes and now the presentation mode has been changed and if we look back in the library, you can see that the size of that particular presentation is now 1K. Conversely if the presentation had been linked, I would then choose Change to Embed. I'll very quickly just change it back to Embedded. Lastly, one way that I can reduce the size of the Captivate project is to compact the presentation. This option only works of course if you've embedded your presentation file, your PowerPoint file. And to do that I can right click and I can choose this option called Compact. As the message box indicates, Compacting removes the unused slides from the presentation and cannot be undone. In this case I'll just click Yes and now my presentation has been compacted.